Student Event Policies
WEngage:
WEngage is an outline platform for our student organizations and to promote events on campus. Students are encouraged to visit the site to learn about our many student organizations.
Student organizations can use WEngage to track attendance for events and store documents, photos, and their constitution for organization members to utilize. Organization training resources are listed on the main of WEngage.
To schedule event or meeting:
Use 25Live
Student events may only be scheduled between the first and last day of classes each semester. No events may be scheduled during reading period or finals week. Remember to submit your event requests no later than 10 business days prior to the event so that they can be processed.
Contract Information:
All contracts must be submitted to the Office of Student Involvement a minimum of 30 days prior to your event for review and signature by the Director of Student Involvement. STUDENTS CANNOT SIGN CONTRACTS.
Who needs a contract? Anyone external to the college needs to sign a contract indicating the services they are providing and the compensation they are receiving, even is the compensation is $0 they need to sign a contract indicating this.
Please submit contract, new vendor form and your check request form to the Office of Student Involvement. The Office of Student Involvement will then send everything on to the Student Bursar's Office to process payment. New vendor form and check request form can be found on the Bursar's website.
Student Event Policy Links:
Catering: Find information regarding approved or recommended caterers in the area.
Film Showing Policy: You MUST have viewing rights in order to hold the event!
Information Regarding the Crowd Manager Policy
Additional Policies:
Punch’s Alley Space Reservation Policy for Non-Student Events
Office of Student Involvement Food Truck Policy
Food Distribution Policy